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Minutes. Mar 20


The public were excluded from the meeting due to the current Covid-19 health situation


1.APOLOGIES FOR ABSENCE.               Cllr O’Sullivan           Avoidance (Covid-19)

Cllr Murphy                No apologies*


Cllr Harbud declared an interest in the item regarding sale of the office building

The Clerk granted dispensation to members for discussion on the budget.         


a)Accounts.                          It was proposed by Cllr. Burch, 

seconded by Cllr. Newitt and agreed to approve matters related to finance as follows:

            a)            Accounts.    To approve the payment of the following accounts:


DBC                            Business rates- parish office                                       £1322.70

JRGGS                       Grounds maintenance (monthly)                                £721.67

British Gas                  Pavilion-electricity (monthly)                                     £121.85


GSG                            Grounds maintenance (monthly)                                £550.00

Darent Valley             Grounds Maintenance (annual)                                   £520.00


E.ON                           Street lighting energy (monthly)                                £395.00

Streetlights                  New lamps      (x6)                                                     £2340.00

It was agreed to pay the following not detailed on the agenda

Castle water                Parish Office (monthly)                                              £7.30

Castle Water                Pavilion                                                                       £11.08


b)Minutes.    It was proposed by Cllr. Mrs Maddison, seconded by Cllr. Burch and agreed by all to approve as a correct record minutes of the meeting held on Jan 16th 2020

c)Matters arising from Minutes.      

Chaplins Land                         Cllr Harbud reported on an email discussion with the landowners regarding the land on main Road and surrounds. He also reported on a discussion with the school re land for school car parking. It was agreed that the Chair & Cllr Harbud submit a response to the Clerk for transmission to the landowner.

d)Questions from Public & Press                            NONE

e)Urgent Agenda Items

COVID-19      Chair proposed that council members offer support and help to the groups currently running support groups in the parish and this was agreed. 

Delegation of decisions during Covid-19 period

Resolution -Scheme of Delegation-Terms of Reference (S101 LGA 1972) It was agreed to delegate important and urgent decisions to the Clerk with input from 2 members-preferably Chair & Vice Chair, should either not be available others will be consulted in their place. All members to be kept informed of applicable issues 

f)Items discussed

Sale of office building           Clerk informed members of receipt of verbal offer from private buyer for use as offices.

Resolution                  It was agreed by a show of hands (unanimous) to progress the sale to conclusion for £190,000

Easter Egg Hunt       It was agreed to cancel the event-Clerk to advise St John’s Jerusalem         

VE Day Commemoration     It was agreed to give the school pupils, commemorative coins from the council. 


  1. Fees 21/22       

Resolution:           It was agreed to keep fees at £35 (no change) for 21/22

1.Chapelfields Allotment Association               To receive and discuss report on the activities of the allotment association. 

Resolution:                       It was agreed to  approve a working party fund of £1000  for the association including hire of skip at £276.

Air Ambulance-Request for grant (suggested £250) received from Air Ambulance Kent Surrey Sussex (AAKSS)

Resolution:     It was agreed to donate grant for AAKSS of £250 

Future meetings

With regard to government advice through NALC, all future meetings will be subject to change and cancellation

The Annual Parish Council meeting date will be advised in due course

g)Items for information

Items tabled:                NONE

h)Parish Councillors Report

Cllr Harbud reported on the councillors’ surgery he held-no issues for the council.

Cllr Newitt offered to carry out more voluntary remedial works to the Parsonage Lane car park which was agreed. 

Cllr Mr Maddison requested that members agree to start planning for what works are needed to the council’s assets assuming the sale of the office is successful. There should be input from all stakeholders and potential users of the sports pavilion in particular. All channels of funding to support this project should also be followed through. He also informed members that following contact from a resident regarding anti-social and parking issues in Balmoral Road, DBC had taken action to deal with the problems. 

Cllr White reported on a Hawley Pavilion Trust meeting. Building works (extension) have been delayed till June 

i)Clerk’s Report       

Clerk reported that the burial ground extension work by NWKCP has been completed. The hedging has taken well and the wildflower seeding should show initial results this summer

j)Other Business

*Cllr Murphy submitted apologies following the meeting

Cllr Harbud left the meeting

Council then discussed a matter in camera


As determined by the planning sub committee;                      No objections

Installation of 6 boreholes (3 extraction and 3 absorption) to link to water source heat pump and mains heating infrastructure 

Creswick Nurseries

Dartford Road

Sutton At Hone




Erection of a single storey rear infill extension

98 Main Road

Sutton At Hone




Erection of a single storey side/rear/front extension

45 Barton Road

Sutton At Hone




Application for removal of condition 5 of DA/9800258/FUL and condition 5 of DA/89/00791 to remove the agricultural occupancy condition


Church Road

Sutton At Hone




Application to fell 1 No. Hawthorn tree and crown reduce by 25% 1 No. Beech tree subject to Tree Preservation Order No.4 1994

21 Royal Road





Erection of a single storey rear extension and alterations to windows on side elevations

180 Shirehall Road






There being no further business the meeting was declared closed at 8.41pm