Minutes. Mar 20
MINUTES – PARISH COUNCIL MEETING HELD ON 19th MARCH 2020
The public were excluded from the meeting due to the current Covid-19 health situation
1.APOLOGIES FOR ABSENCE. Cllr O’Sullivan Avoidance (Covid-19)
Cllr Murphy No apologies*
2.DECLARATIONS OF INTEREST
Cllr Harbud declared an interest in the item regarding sale of the office building
The Clerk granted dispensation to members for discussion on the budget.
a)Accounts. It was proposed by Cllr. Burch,
seconded by Cllr. Newitt and agreed to approve matters related to finance as follows:
a) Accounts. To approve the payment of the following accounts:
DBC Business rates- parish office £1322.70
JRGGS Grounds maintenance (monthly) £721.67
British Gas Pavilion-electricity (monthly) £121.85
GSG Grounds maintenance (monthly) £550.00
Darent Valley Grounds Maintenance (annual) £520.00
E.ON Street lighting energy (monthly) £395.00
Streetlights New lamps (x6) £2340.00
It was agreed to pay the following not detailed on the agenda
Castle water Parish Office (monthly) £7.30
Castle Water Pavilion £11.08
b)Minutes. It was proposed by Cllr. Mrs Maddison, seconded by Cllr. Burch and agreed by all to approve as a correct record minutes of the meeting held on Jan 16th 2020
c)Matters arising from Minutes.
Chaplins Land Cllr Harbud reported on an email discussion with the landowners regarding the land on main Road and surrounds. He also reported on a discussion with the school re land for school car parking. It was agreed that the Chair & Cllr Harbud submit a response to the Clerk for transmission to the landowner.
d)Questions from Public & Press NONE
e)Urgent Agenda Items
COVID-19 Chair proposed that council members offer support and help to the groups currently running support groups in the parish and this was agreed.
Delegation of decisions during Covid-19 period
Resolution -Scheme of Delegation-Terms of Reference (S101 LGA 1972) It was agreed to delegate important and urgent decisions to the Clerk with input from 2 members-preferably Chair & Vice Chair, should either not be available others will be consulted in their place. All members to be kept informed of applicable issues
Sale of office building Clerk informed members of receipt of verbal offer from private buyer for use as offices.
Resolution It was agreed by a show of hands (unanimous) to progress the sale to conclusion for £190,000
Easter Egg Hunt It was agreed to cancel the event-Clerk to advise St John’s Jerusalem
VE Day Commemoration It was agreed to give the school pupils, commemorative coins from the council.
- Fees 21/22
Resolution: It was agreed to keep fees at £35 (no change) for 21/22
1.Chapelfields Allotment Association To receive and discuss report on the activities of the allotment association.
Resolution: It was agreed to approve a working party fund of £1000 for the association including hire of skip at £276.
Air Ambulance-Request for grant (suggested £250) received from Air Ambulance Kent Surrey Sussex (AAKSS)
Resolution: It was agreed to donate grant for AAKSS of £250
With regard to government advice through NALC, all future meetings will be subject to change and cancellation
The Annual Parish Council meeting date will be advised in due course
g)Items for information
Items tabled: NONE
h)Parish Councillors Report
Cllr Harbud reported on the councillors’ surgery he held-no issues for the council.
Cllr Newitt offered to carry out more voluntary remedial works to the Parsonage Lane car park which was agreed.
Cllr Mr Maddison requested that members agree to start planning for what works are needed to the council’s assets assuming the sale of the office is successful. There should be input from all stakeholders and potential users of the sports pavilion in particular. All channels of funding to support this project should also be followed through. He also informed members that following contact from a resident regarding anti-social and parking issues in Balmoral Road, DBC had taken action to deal with the problems.
Cllr White reported on a Hawley Pavilion Trust meeting. Building works (extension) have been delayed till June
Clerk reported that the burial ground extension work by NWKCP has been completed. The hedging has taken well and the wildflower seeding should show initial results this summer
*Cllr Murphy submitted apologies following the meeting
Cllr Harbud left the meeting
Council then discussed a matter in camera
As determined by the planning sub committee; No objections
Installation of 6 boreholes (3 extraction and 3 absorption) to link to water source heat pump and mains heating infrastructure
Sutton At Hone
Erection of a single storey rear infill extension
98 Main Road
Sutton At Hone
Erection of a single storey side/rear/front extension
45 Barton Road
Sutton At Hone
Application for removal of condition 5 of DA/9800258/FUL and condition 5 of DA/89/00791 to remove the agricultural occupancy condition
Sutton At Hone
Application to fell 1 No. Hawthorn tree and crown reduce by 25% 1 No. Beech tree subject to Tree Preservation Order No.4 1994
21 Royal Road
Erection of a single storey rear extension and alterations to windows on side elevations
180 Shirehall Road
There being no further business the meeting was declared closed at 8.41pm